E-Accounting Solutions Limited (ICO registration Z1567259) (“ADVANCETRACK”) takes your privacy very seriously. This Privacy Notice is intended to set out your rights and answer any queries you may have about your personal data. If you need more information, please contact:
PrivacyTeam@advancetrack.com
If you have entered into a contract with one of our subsidiaries or group companies, the controller of your data will be the AdvanceTrack company or companies stated in your contract (E-Accounting Solutions Limited, AdvanceTrack Limited and/or AdvanceTrack Outsourcing Limited) and any additional consent you give us. In all other circumstances, the controller and/or data processor of your data will be E-Accounting Solutions Limited.
Our personal information handling policy and procedures have been developed in line with the requirements of the 1995 European Union Data Protection Directive (Directive 95/46/EC) and the General Data Protection Regulation (in force from 25 May 2018) and applicable national law.
We collect and process personal data about you when you interact with us and our products and when you purchase services from us. The personal data we process includes:
We process the personal data listed in paragraph 1 above for the following purposes:
We may also send you direct marketing in relation to relevant services. Electronic direct marketing will only be sent where you have given your consent to receive it, or (where this is allowed) you have been given an opportunity to opt-out. You will continue to be able to opt-out of electronic direct marketing at any time by following the instructions in the relevant communication.
We may share your personal data with our affiliates to process it for the purposes of administration and to deliver services where elements of these are provided by such companies other than those with which you have directly contracted.
We may also share your personal data with the below third parties:
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or regulatory reasons (including as set out by our professional regulatory bodies) or if needed for the legal protection of our legitimate interests in compliance with applicable laws. Personal data may also be shared with third party service providers who will process it on behalf of ADVANCETRACK for the purposes above. Such third parties include, but are not limited to, providers of website hosting, maintenance, call centre operation and identity checking.
In the event that our business or any part of it is sold or integrated with another business, your details will be disclosed to our advisers and those of any prospective purchaser and will be passed to the new owners of the business.
We will not keep your personal information for any purpose for longer than is necessary and will only retain the personal information that is necessary in relation to the purpose. We are also required to retain certain information as required by law or regulatory reasons (including as set out by our professional regulatory bodies) or regulatory reasons (including as set out by our professional regulatory bodies) or for as long as is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions.
Where you are a customer, we will keep your information for the length of any contractual relationship you have with us and after for a period as set out by our regulatory body or government authority.
Where you are a prospective customer and you have expressly consented to us contacting you, we will only retain your data (a) until you unsubscribe from our communications; or, if you have not unsubscribed, (b) while you interact with us and our content.
In the case of any contact you may have with our customer services team, we will retain those details for as long as is necessary to resolve your query and for a period in line with our retention policy.
We will retain your data for a short time beyond the specified retention period, to allow for information to be reviewed and any deletion to take place. In some instances, laws may require ADVANCETRACK to hold certain information for specific periods other than those listed above.
The personal data that we collect from you may be transferred to and stored outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers, in which case the third country’s data protection laws will have been approved as adequate by the European Commission or other applicable safeguards are in place. Further information may be obtained from our Privacy Team. Our main processing office is in India and our main servers are in the UK, but some of our providers including e-mail software have their servers elsewhere within the EU.
You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data, clicking the unsubscribe button on any communication we have sent to you or by contacting us.
Where you have consented to us using your personal data, you can withdraw that consent at any time.
If the information we hold about you is inaccurate or incomplete, you can notify us and ask us to correct or supplement it.
You also have the right, with some exceptions and qualifications, to ask us to provide a copy of any personal data we hold about you.
Where you have provided your data to us and it is processed by automated means, you may be able to request that we provide it to you in a structured, machine readable format.
If you have a complaint about how we have handled your personal data, you may be able to ask us to restrict how we use your personal data while your complaint is resolved. In some circumstances you can ask us to erase your personal data (a) by withdrawing your consent for us to use it; (b) if it is no longer necessary for us to use your personal data; (c) if you object to the use of your personal data and we don’t have a good reason to continue to use it; or (d) if we haven’t handled your personal data in accordance with our obligations.
Should you have any queries regarding this Privacy Notice, about ADVANCETRACK’s processing of your personal data or wish to exercise your rights you can contact ADVANCETRACK’s Privacy Team using this email address: PrivacyTeam@advancetrack.com. If you are not happy with our response, you can contact the Information Commissioner’s Office: https://ico.org.uk/
E-Accounting Solutions Limited (ICO registration Z1567259) (“ADVANCETRACK”) takes your privacy very seriously. This Privacy Notice is intended to set out your rights and answer any queries you may have about how ADVANCETRACK collects and uses your personal data. If you need more information, please contact: PrivacyTeam@advancetrack.com
Unless we inform you otherwise during the recruitment process, ADVANCETRACK will be your data controller and will be the company to which you provide your consent for the processing of your personal data.
Our personal information handling policy and procedures have been developed in line with the requirements of the 1995 European Union Data Protection Directive (Directive 95/46/EC) and the General Data Protection Regulation (in force from 25 May 2018) and applicable national law.
We collect and process personal data about you when you apply for a job with us.
The personal data we process includes:
We obtain this information directly from you, our personnel, through our systems and equipment, as well as from third parties such as recruitment agencies, background checking companies or former employers. We may also obtain it from your public profiles available online.
We process the personal data listed in paragraph 1 above for the following purposes only in accordance with our legitimate interests:
We may share your personal data for the purposes of internal administration. We may also share your personal data with our professional advisors such as our auditors and external legal and financial advisors.
Personal data may be shared with government authorities and/or law enforcement officials if mandated by law or regulatory reasons (including as set out by our professional regulatory bodies) or if needed for the legal protection of our legitimate interests in compliance with applicable laws. Personal data may also be shared with third party service providers who will process it on behalf of ADVANCETRACK for the purposes above. In the event that any part of our business is sold or integrated with another business, your details may be disclosed to our advisors and those of any prospective purchaser and would be passed to the new owners of the business.
We will not keep your personal information for longer than is necessary and will only retain the personal information that is necessary to fulfil the purpose. We are also required to retain certain information by law or regulatory reasons (including as set out by our professional regulatory bodies) or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions.
We will keep the personal data connected to your job application (including any interview records) for 6 months from the date of their creation by ADVANCETRACK or receipt from you. If your application is successful and you become a member of staff we will provide you with a copy of the Staff Privacy Notice. The retention periods referred to therein will apply to your personal data during your employment.
The personal data that we collect from you may be transferred to and stored outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers, in which case the other country’s data protection laws will have been approved as adequate by the European Commission or other applicable safeguards are in place. Further information may be obtained from our Privacy Team. Our main processing office is in India and our main servers are in the UK, but some of our providers including e-mail software have their servers elsewhere within the EU.
Where you have consented to us using your personal data, you can withdraw that consent at any time.
If the information we hold about you is inaccurate or incomplete, you can notify us and ask us to correct or supplement it.
You also have the right, with some exceptions, to ask us to provide a copy of any personal data we hold about you.
Where you have provided your data to us and it is processed by automated means, you may be able to request that we provide it to you in a structured, machine readable format.
If you have a complaint about how we have handled your personal data, you may be able to ask us to restrict how we use your personal data while your complaint is resolved. In some circumstances you can ask us to erase your personal data (a) by withdrawing your consent for us to use it; (b) if it is no longer necessary for us to use your personal data; (c) you object to the use of your personal data and we don’t have a good reason to continue to use it; or (d) we haven’t handled your personal data in accordance with our obligations.
Should you have any queries regarding this Privacy Notice, about ADVANCETRACK’s processing of your personal data or wish to exercise your rights you can contact ADVANCETRACK’s Privacy Team using this email address: PrivacyTeam@advancetrack.com. If you are not happy with our response, you can contact the Information Commissioner’s Office: https://ico.org.uk/
